Register of Deeds

Mitchell County Register of Deeds
Tami Eck
Office Hours 8:30a - 4:30p M - F

Notice: Documents presented for recording on the last day of each month (January through November), after 3:30p, will be recorded as of 8:30a on the first business day of the next month. Documents presented for recording on the last business day of December, after 10:00a, will be recorded as of 8:30a on the first business day of January.

Contact Information
P: 785-738-3854
F: 785-738-5844

E-mail Tami

Office Location
111 S Hersey
Beloit, KS 67420

Mailing Address
111 S Hersey
PO Box 6
Beloit, KS 67420

Deputy Register of Deeds

Angela Engelbert
E-mail Angela

What is the Register of Deeds?
The Register of Deeds is a constitutional office headed by an elected official whose term of office is four years. The duties of the Register of Deeds are prescribed by State law. The office is the official recording and filing office for all legal documents affecting real and personal property.

Our Duties
Recorder of deeds is a government office tasked with maintaining public records and documents, especially records relating to real estate ownership that provide persons other than the owner of a property with real rights over that property.

Upcoming Holiday Schedule 2018-19:

November 22 & 23, Thanksgiving – closed
December 24 & 25, Christmas – closed
December 31, New Year’s Eve – OPEN all day
January 1, 2019, New Year’s Day – closed

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Document Requirements

K.S.A. 28-115(e) If sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an added sheet and such sheet shall be counted as a page. The document shall be of sufficient legibility so as to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy which shall be of sufficient legibility so as to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The register of deeds may reject any document which is not of sufficient legibility so as to produce a clear and legible reproduction.
Our recording requirements for the first page include a three (3) inch minimum top margin and one (1) inch for the remaining margins. If a document does not meet these requirements, we will have to add an additional sheet of paper for the recording information, which will add additional recording fees. Each additional page needs to include a one (1) inch margin on all 4 sides. Documents may be letter or legal size.
Please use a good, clear font and font size for your documents and that the entire document is clear and legible. Copying a previously recorded document and using that for the legal description often does not reproduce well. The Register of Deeds may reject any document presented for recording that is not of sufficient legibility as per K.S.A. 28-115(e).
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The North Central Kansas Genealogical Society, Inc.
P.O. Box 251
Cawker City, Kansas 67430

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