Register of Deeds

Mitchell County Register of Deeds
Tami Eck
Office Hours 8:30a - 5p M - F

Contact Information
P: 785-738-3854
F: 785-738-5844

E-mail Tami

Deputy, Heidi Jones

E-mail Heidi

Office Location
111 S Hersey
Beloit, KS 67420

Mailing Address
111 S Hersey
PO Box 6
Beloit, KS 67420

What is the Register of Deeds?
The Register of Deeds is a constitutional office headed by an elected official whose term of office is four years. The duties of the Register of Deeds are prescribed by State law. The office is the official recording and filing office for all legal documents affecting real property.

Our Duties
Register of Deeds is a government office tasked with recording, indexing and maintaining records related to real estate in Mitchell County. This office records many types of documents including deeds, mortgages, mortgage releases, liens, affidavits, military discharges, plats and surveys. The Register of Deeds office is not trained to do title searches.

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Document Requirements

K.S.A. 28-115(e) If sufficient space is not provided for the necessary recording information and certification on a document, such recording information shall be placed on an added sheet and such sheet shall be counted as a page. The document shall be of sufficient legibility so as to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy which shall be of sufficient legibility so as to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The register of deeds may reject any document which is not of sufficient legibility so as to produce a clear and legible reproduction.
Our recording requirements for the first page include a three (3) inch minimum top margin and one (1) inch for the remaining margins. If a document does not meet these requirements, we will have to add an additional sheet of paper for the recording information, which will add additional recording fees. Each additional page needs to include a one (1) inch margin on all 4 sides. Documents may be letter or legal size.
Please use a good, clear font and font size for your documents and that the entire document is clear and legible. Copying a previously recorded document and using that for the legal description often does not reproduce well. The Register of Deeds may reject any document presented for recording that is not of sufficient legibility as per K.S.A. 28-115(e).
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P.O. Box 251
Cawker City, Kansas 67430
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